Funding Your Programs
Check out full details about Student Org Finance & Best Financial Practices for Student Orgs in our NEW RSO Finance Manual!
Temple Student Government provides registered student organizations with the opportunities to apply for funding for programs and conferences. The allocations guidelines can be found on TSG's website. You can also visit TSG Allocations Office Hours in HGSC 244 for personalized help with navigating Allocations. TSG Allocations can also be contacted via email at email@example.com
Other Funding Sources
The Kaleidoscope Fund
The Kaleidoscope Fund is a source of organizational funding provided by Student Activities that was created to enhance collaboration among student organizations at Temple, specifically organizations wishing to provide a cultural program. Groups with different missions and purposes are encouraged to come together and to use the Kaleidoscope Fund to promote cultural awareness and partnership between organizations. The purpose of bringing two groups with varying missions together to celebrate both of those missions through cultural or educational programming. The applications must be submitted at least four weeks in advance. The Kaleidoscope Fund is meant to supplement the event The budget can be up to $6,000. Note: Not available for 2021-22.
The Security Fee Fund
The Security Fee Fund exists to subsidize the cost of staffing your philanthropic event with security staff through Campus Safety. If you anticipate that your event will include over 200 attendees or involve cash handling (ticket sales at the door, donations, etc.), your organization might be eligible to draw from the Security Fee Fund. Programs must be open to the entire student body. No student organization may apply for more than $400 in one year. Applications with a minimum of four (4) weeks prior to the event will be accepted. Event cancellations must take place no later than 10 days before the event. Please e-mail Phillip Smith, Director of Student Activities with a brief description of the event to receive an application and a list of expectations for the process.
Temple Performing Arts Center Grant
Student Activities oversees a fund that subsidizes the cost for student organizations, fraternities, and sororities to host events in the Temple Performing Arts Center (TPAC). If your organization is interested in hosting an event in the space, please review and complete this application by 11am on Monday, August 30, 2021 (applications to go live on Thursday, July 29, 2021).
Student organizations may open university accounts or private accounts at local banks. Each option has its own advantages and disadvantages, so the decision is completely that of the student organization officers. Should a student organization want to open an account with a bank outside the University, it will not be able to utilize the University's Tax ID information or include the words "Temple" or "Temple University" in the title of an account.
To open a university account, student organizations can complete the Agency Fund Report Form.
Using Your University Account
Checking Balance- Organization treasurers should keep a log of all expenses and income. At any time during the year, student leaders can email Student Activities staff to verify your university account balance.
Deposit - First come to see Miss Chris in the Student Activities offices. After completing the paperwork, you may then go to the Bursar’s Office, Carnell Hall, First floor. You should make all deposits within 24 hours of receiving them.
Withdrawal – Four ways to do so that all require different forms to be submitted to the Office of Student Activities, so remember to plan ahead!
Check Request – usually takes up to ten business days, used to:
Reimburse someone who has been authorized to make a purchase and has receipts as proof of said purchase OR
Pay a business for materials, equipment, etc for which your org was billed
Guarantee of payment to the vendor and a contract to your organization that you receive what you requisition.
You will need to present the following to the Office of Student Activities
The name, address, and telephone number of the company with which you are transacting business and the contact person at that company (if known);
What it is you wish to purchase and the quantity (if there is a catalog number, part number, etc., this must be included);
The total cost of the purchase, including shipping and handling charges (if known)
Petty Cash/Cash Advances
Fill out the Petty Cash Advance form and have signed by the Assistant Director of Student Activities
Take the signed form to the Petty Cash window in the Bursar’s office
Retain the Yellow copy of the form and all corresponding receipts
Submit receipts, Yellow form and the completed Deposit Reconciliation sheet to the Office of Student Activities
Journal Transfer of Funds (JET)– used for the transfer of funds from one University account to another
Forms Needed to Pay Vendors
Some local businesses will ask for a tax ID (EIN) when setting up a fundraising campaign. Student organizations are not permitted to utilize the university's tax ID (EIN). Student organizations can apply for their own on the IRS website, free of charge. The process takes about 15 minutes and does ask the applicant to provide their SSN. Find a helpful guiding document for obtaining an EIN for your student org here.