Student Organization FAQ's
What is the timeline for STARS/When can my organization reap the benefits of our STARS progress?
STARS is an annual process. This means that the effort your organization has put in from the beginning of the Fall semester to the end of this Spring semester will influence your org’s STARS status for NEXT academic year.
For example, let’s say your organization is currently a 1 STAR listed on OwlConnect. During the Fall semester, your org completed all the 1 and 2 STAR requirements, and in the first weeks of the Spring semester, your org finished all the 3 STAR requirements. Your organization would still be a 1 STAR until the end of the Spring semester, and (pending proper submission) your org can reap the benefits of being a 3 STAR organization for all of the next academic year.
What is the STARS Path?
The STARS Path is the tracking system for the STARS Program. It lives on OwlConnect and is linked to the STARS Coordinator's OwlConnect Page. Here, STARS Coordinators can see all of the STARS Challenges, and mark them as completed. The Path is how Student Activities will evaluate your organization's STARS status earned for the following year.
Can my STARS Coordinator be the STARS Coordinator for another organization?
No, STARS Coordinators are only permitted to be STARS Coordinator for one organization per academic year. This is because the requirements and challenges attended can only count for credit towards one organization.
Can our organization have two STARS Coordinators?
Technically, yes, your organization can have two STARS Coordinators, although Student Activities does not recommend it. If your organization does still choose to have two STARS Coordinators, it is highly recommended that only one of those coordinators is responsible for tracking STARS on the Path. This is because the Path tracks individual involvement, not group involvement. If both Coordinators were to track involvement on the Path, it would not coincide with one another and information is likely to be lost.
How does the STARS Coordinator get added to the Path to track STARS?
STARS Coordinators who are listed on OwlConnect are imported to the STARS Path at the beginning of the academic year. If your STARS Coordinator failed to list themselves on OwlConnect, email the Program Coordinator for Student Organizations to be manually added to the Path.
Our organization transitions leadership mid-academic year - does the STARS credit automatically transfer from one STARS Coordinator to the other?
No, if your organization transitions leadership mid-academic year, the STARS credit tracked on the Path does NOT transfer from one STARS Coordinator to another. Should this be the case for your organization, email the Program Coordinator for Student Organizations. They will be able to manually add the new STARS Coordinator to the STARS Path, and send a report of what the exiting STARS Coordinator reported on the Path.
How does the STARS Coordinator report an experience on the STARS Path if they did not attend themselves?
To watch an instructional screen recording of reporting an experience on the STARS Path that the STARS Coordinator did not attend themselves, click here.
How does TSG and TSG Allocations relate to Student Organizations?
Many organizations are motivated to participate in the STARS program because of the varying amount of money your org can request from TSG Allocations. That is, 1 STAR organizations can request up to $500/semester and 2-4 STAR organizations can request up to $2500/semester.
In order for your organization to be eligible to request this money, your organization must be in good standing with TSG. To remain in good standing with TSG, your organization must follow these two requirements:
Read the TSG weekly newsletter and click the attendance link at the bottom to sign-in that you read the newsletter
Attend 1 Town Hall meeting a month
This is important to remember because without following these requirements, your organization will not be eligible to make allocations requests, even if you have completed the STARS requirements. It is important your organization understands this and prioritizes these requirements if your organization’s funding relies on allocations!
For any and all allocation questions, please reach out to TSG directly at email@example.com.
What bank account options does my student organization have?
Easy payments within University
No debit/bank card
Easy to access funds
Greater potential for misuse of funds
Checks and balances are in place
A couple more steps to access funds
Debit/bank card and check book
Transition issues if names on account are not changed upon elections
Easy transition between leadership
Advanced notice needed for most transactions
How does my student organization make an internal bank account?
To create an internal bank account, or a FOAP, Student Organizations should complete the Agency Fund Request Form on OwlConnect. To complete this form, student organizations will need an updated copy of their constitution and current roster of the executive board. Upon completion, Student Activities will work with the campus partners to establish the account. This process takes roughly 3-4 weeks.
How does my student organization make an external bank account?
The first step in creating an external bank account is to create an EIN number. The EIN will essentially serve as the organization’s “social security” number, so that no individual is using their actual social security information to set up the bank account. After creating the EIN, the student organization can go to OwlConnect and complete the Student Org Bank Verification Form. This form asks Student Activities to verify for PNC that your organization is officially recognized by Temple. Once it is completed, Student Activities will send a signed form to the student organization. The final step is to take the EIN, Bank Verification Form, and your organization’s constitution to PNC to set up the account.